What is the primary reason for considering an attendance cap at conventions?

Implementing an attendance cap at conventions primarily serves the purpose of ensuring responsible facility use and financial planning. A cap helps to balance the number of participants with the venue’s capacity, which is critical for safety and comfort. It allows organizers to provide adequate resources and services without overwhelming the facility, leading to an overall positive experience for attendees.

Additionally, setting an attendance limit aids in accurate budgeting and financial forecasting. A predictable number of participants enables better planning for expenses related to accommodations, catering, and logistics, ensuring that the event remains financially viable. This strategic approach helps prevent deficits that might arise from underestimating costs or overestimating attendance.

While increasing profits, limiting newcomers, or prioritizing long-time members may seem relevant, these factors are secondary to the foundational goal of maintaining a well-organized and financially sound event, which supports the overarching mission of the organization.